<> Introduction An explanation of how the use the pulldown menu and generally how the program works and how it should be used. Pulldown Menu You may maneuver through the menu with a mouse, your arrow keys and the enter key, or, you may use the 'Alt Key' and the highlighted letter on the menu item. House Use this file to enter the information on your house or houses. The number of houses is limited to 9999, sorry. If you are using the program to keep track of items in only one house, this information is not critical. However, if you will be using the program to maintain information on more than one house, this information is critical. It will be used in the 'Item File' to differentiate the location of your possessions. To add a new house or mark houses for replacement cost updating, use the 'Add/Mark Houses' screen. This is the only way to add new or additional houses. Also, when wanting to update replacement cost on only selected houses, use this screen. To view all information on all houses, change information, or delete information or records, you may use the 'View Houses' screen. New houses may not be added from this screen. To do a batch change in replacement costs, use the 'Update House Costs' screen. Rooms Use this file to enter the names or descriptions of the rooms in your house or houses. You are limited to approximately 20 Billion rooms. This file can be omitted if you are not concerned about room location of your items. However, you may find this information very valuable sometime in the future if you need to make an insurance claim. Items Use this file to enter information on all of your possessions; including house and room where item is located. 'Add/Mark Items': Use this screen to add records or mark records for selective replacement cost change or report printing. 'View Items': Used to view items, make changes in item information, or delete items. You cannot add new Items from this screen. 'Update Costs': Used to update the replacement cost of all your possessions to insure your insurance is adequate to replace all possessions in case of a disaster. Print Reports You have three different formats for reports: Print by House, Print All Items, and Print Marked Items. You have the ability to mark individual items from the Items file. You can then print those items. Your report can include one or more items from one or more houses. Exit Leave program. <> Screen Information This is a scrolling list of all the houses you enter into the file. You cannot enter or change information directly on this screen, you must press the 'Change' button and use the update screen. Buttons MARK RECORD: Press this button and a 'û' will appear next to the record. If you then press the 'Change Marked' button, you may update or change the replacement costs of marked records. This is much faster than going through each record one by one. UNMARK RECORD: Unmarks the highlighted record. UNMARK ALL: Unmarks all records in the list. CHANGE MARKED: This button calls a batch program which will update or change the replacement costs of all marked houses. Insert: Add a new house record. Change: Change an existing record. Delete: Delete an existing record. Exit: Leave screen. <> General Information This screen is used to add, change or delete a record from the 'House File'. To move from field to field, use the tab key or a mouse. To complete the screen, hit the enter key, click the mouse on the 'OK' button, or use the 'Alt.- O' keys. The fields should be self explanatory. No field is required. If you have more than one house, this information will be very useful in the 'Items' file. <> General Information The screen may be used to scroll through all house records from the update form. From this screen you may change or delete records. You may not add a new record. Buttons 'First Record': Double click the right mouse button to reset the file to the first record. 'Previous': Single click the right mouse button to go back to previous record. 'Next': Single click the right mouse button to go forward to the next record. 'Last': Double click the right mouse button to set the file to the last record. 'OK', 'Delete', 'Exit': Self explanatory. <> General Information This is a scrolling list of all the rooms you have entered into the file. You cannot enter or change information directly on this screen. The information in this file can be imported into the 'Items' file via the F2 Key. Buttons Insert: Add a new room record. Change: Change an existing record. Delete: Delete an existing record. Exit: Leave screen. <> General Information This screen is used to add, change or delete a record from the 'Rooms File'. To move from field to field, use the tab key or a mouse. To copy the room description from the previous record, use the F10 Key. To complete the screen, hit the enter key, click the mouse on the 'OK' button, or use the 'Alt.- O' keys. The fields should be self explanatory. By completing this file you can eliminate the repetitive reentry of room description information in the 'Items' file. Once this file is completed, you can call if from the 'Items' update form with F2 Key and copy the information into the 'Items room description' field. <> General Information All items entered into the 'Items' file may be viewed in the upper scroll box. You can scroll items up and down with the arrow key, page up & down keys, or your mouse. Items may be view in four different orders. The order of viewing is determined by the lower scroll screen. The 'Switch Key' field shows the current order. You can use the 'Tab Key' or mouse to move from upper list box to lower list box and back. Upper List Box Fields HOUSE: The number of the house items is located in. Number is assigned when house information is entered into 'House' file. MARK: Indicates whether or not you have marked the file using the 'Mark Record' button. ITEM DESCRIPTION: Description of item. Upper Buttons MARK RECORD: Mark record with check mark. Used for printing special reports. (See 'Print Marked') UNMARK RECORD: Unmarks records. UNMARK ALL: Unmarks all marked records. PRINT ALL: Prints report of items you have marked. CHANGE MARKED: Use this key to update or change the 'replacement costs' of selected items. Lower List Box Use this list box to scroll between the four different ways you can display records in the upper list box. 1) By Item Number - records are displayed as they were entered into the file. 2) By Room Description - all items from each room are grouped together regardless of how entered. 3) By House Number - if you have items entered for more than one house, and have entered the house number in each item record, you can separate the items by house number in the list box. 4) Item Description - alphabetically by item description. Move between list boxes with the 'TabKey' or mouse. The currently picked display method is show in the 'Switch Key' field. To change display methods, highlight your choice, then hit the 'Enter Key'. Lower Buttons Insert: Add a new room record. Copy: Makes a duplicate of highlighted record. Change: Change an existing record. Delete: Delete an existing record. Cancel: Lease screen using 'Esc Key'. Exit: Leave screen. <> House Number Field If you are using the program to track items for more than one house you need to enter the appropriate house number. To do so, press the 'F2 Key'. A list of all your houses will appear. Highlight the correct house and push the 'SELECT' button. The correct house number will be copied to your record. For each subsequent record, press the F10 key and it will copy the 'House Number' from the previous record. Room Description Field If you want to be able to identify the room location of each item you must complete this field. To choose the correct room, hit the F2 Key. A list of rooms, from your 'Rooms' file, will appear. Highlight the correct room and push the SELECT button. For each subsequent record, press the F10 key and it will copy the 'Rooms Description' from the previous record. Entry Fields Self explanatory. <> General Information The screen may be used to scroll through all item records from the update form. From this screen you may change or delete records. You may not add a new record. Buttons 'First Record': Double click the right mouse button to reset the file to the first record. 'Previous': Single click the right mouse button to go back to previous record. 'Next': Single click the right mouse button to go forward to the next record. 'Last': Double click the right mouse button to set the file to the last record. 'OK', 'Delete', 'Exit': Self explanatory. <